Videoconferencing

The Office of Instructional Resources provides IP videoconference services for UCF faculty, staff and graduate students for university-related business. UCF is standardized on CISCO videoconference systems. However we can support videoconferences with any IP standards-based system.

Videoconference requests should be made at least two weeks in advance of the meeting time. Videoconference rooms are available in Classroom Building 1 and other select buildings across the University and Regional Campuses. Videoconferences can be with other UCF Regional Campuses or non-UCF entities that have videoconference capabilities.

While videoconferencing has become easier in the past few years, OIR does require test connections with off-campus sites at least one week prior to a scheduled conference. Additionally, some conferences require more direct support than others and may require reimbursement from a UCF departmental account. Departmental accounts, not individual or student accounts, are required because not all charges may be realized at the time of the conference.

Videoconferences are supported during regular OIR work hours, Monday-Friday 8:00am – 5:00pm. We do not support weekend videoconferences.

To schedule a videoconference, you will need:

  • The name and contact information (phone and email) for the technical support person at the site with which you wish to connect.
  • To determine how many people will attend the conference here at UCF. That will help us find a suitable location on campus for your meeting.

To request a videoconference, please submit an OIR Service Request.

To clarify any of the requirements, please contact Sheryl Brown at sheryl.brown@ucf.edu. Please note that we cannot schedule space for you at another institution – that should be done by whomever you are conferencing with at that location.

Getting the most out of your videoconference

  1. Use an agenda! Videoconference technology introduces some lag to the communication, it will be important to plan what you want to say and when, especially if this is your first time conferencing.
  2. Arrive at least 15 minutes early so that you can become familiar with the videoconference system and the room.
  3. If you are using multimedia presentation materials such as PowerPoint slides or websites, make those available to your distance participants before the meeting so that they have a reference if they have trouble reading your materials.
  4. Speak normally and make lots of eye contact with the camera.
  5. Relax! If you’re nervous about using the videoconference equipment we can schedule a practice session so that you can adjust your presentaton to match your needs.